International Payments
 
Invoicing Requirements
US Tax W/H Policy
Tax Documentation
FAQ's
Commonly Used Forms

INTERNATIONAL PAYMENTS - FAQs

Q. What kind of documentation do non-U.S. suppliers need to provide to register for doing business with Booz Allen Hamilton?

A. Payments to non-U.S. persons (a nonresident alien individual, foreign corporation, foreign partnership, foreign trust, foreign estate and any other person that is not a U.S. person) must be made in accordance with Internal Revenue Service regulations on non-U.S. payments. Booz Allen requires all non-U.S. vendors and nonresident individuals to provide the completed and signed appropriate a href="http://www.irs.gov/pub/irs-pdf/iw8ben.pdf" target="_blank">W8 form to establish that a payee is a non-U.S. person, the beneficial owner of the income for which the form is being provided and if applicable, for the payee to claim a reduced rate or exemption from withholding as a resident of a non-U.S. country with which the U.S. has an income tax treaty.

Q. How do I advise Booz Allen regarding a change in vendor name, address, or incorporation status?

A. Submit a completed form W-8 to the requestor or email to help_desk@bah.com for review and action.

Q. What are Booz Allen Hamilton’s standard invoicing requirements?

A. Reference the Non-U.S. invoicing requirements letter for information on Booz Allen’s standard invoicing requirements. Adherence to the requirements is critical to ensuring timely payments per net terms.

Q. Where should I send an invoice for payment?

A. Vendors are provided with invoice submission guidelines when a contract or purchase order is issued. You may also reference the International Invoicing Requirements document located on this site. Electronic invoicing is strongly preferred and suppliers are encouraged to email the Booz Allen Hamilton Help Desk at help_desk@bah.com or call 877-927-8278 to inquire about the available e-invoicing options. In addition, suppliers may submit invoices directly to Booz Allen via email at invoicing@bah.com. Invoices that are not submitted electronically or via email must be mailed directly to the Accounts Payable address below:

Booz Allen Hamilton (or Booz Allen Engineering Services as applicable)
Attn: Accounts Payable / (enter name of Booz Allen point of contact)
PO Box 3737
McLean, VA 22103-3737

Q. What other documentation or requirements need to submitted with the invoice to ensure prompt payment, per net terms?

A. Receipts for all expenses $25 or greater must be attached to the invoice for audit purposes. For hotel/banquet events, ensure proper documentation including a copy of the contract is attached to the invoice.

Q. When will I receive payment once I submit my invoice to Booz Allen?

A. Booz Allen’s standard net payment terms are Net 45 from invoice date to check date unless otherwise negotiated per agreement between the vendor and Booz Allen Hamilton.

Q. How will I be paid?

A. Booz Allen has several remittance options. However, a wire transfer is Booz Allen's preferred method of settling payments with international/non US payees. Vendors are encouraged to complete and submit Booz Allen’s International Wire Transfer Information form the first time they submit an invoice for payment or when there are changes to the banking information. Further, payment can be settled via procurement card or a regular check where appropriate.

Q. Who should I contact if I have a question regarding an invoice?

A. Booz Allen Hamilton Help Desk at help_desk@bah.com or call 877-927-8278. (comment)

  • Booz Allen International: 866 552 3869
  • Germany: 00 800 182 2555
  • Singapore: 800 130 2221
  • Japan: 0066 33 821780
  • Indonesia: 001 803 015 205 4618

  • A staff of cross-trained representatives are available 24 hours a day, 7 days a week to support you via email or phone to answer payment related questions and other service requests. When inquiring about payment status, provide the vendor name, invoice number, date, amount and/or purchase order number if available to assist the Help Desk in researching your inquiry and expedite resolution.


    For assistance navigating the Ariba eInvoicing Portal, please review the Ariba Einvoicing User Guides ( PO & NON PO) located on the INTERNATIONAL PAYMENTS - STANDARD INVOICING REQUIREMENTS page of the Vendor Service site.